Designing an Efficient Office Space

May 2, 2018 • Angi Womeldorff, IIDA NCIDQ

An office space says a lot about the character of a company. Bright, well-lit spaces with sleek design can give the feeling that the company is innovative, savvy, and keen to new ideas. Rich woods and a splash of color offers a certain sense of trusted professionalism. Whichever way your company decides to present itself, the space and design must reflect the overarching business goals and values. Create a space that upholds that, and be sure to keep efficiency in mind.



First off, the office space needs to be functional and collaborative. Does it need a reception area? Is a waiting area necessary? Are offices or cubicles a better fit? Do you need open office collaboration areas? Based on the answers to these questions, you can begin to piece together what the office layout should look like.

Next, think about how these areas and users need to interact with each other. For example, do the closed offices need to be separated from the open office space or do they interact regularly?  How does the office space of your HR department differ from other areas?  Do you need more private meeting/huddle space for some functions and less for others?  Is your reception space positioned to help other functions in the office or do you prefer that as its own space?  Efficiencies are beneficial in every aspect of the office and how it flows from one function to another.

Finally, spaces need to boost the companies productivity through efficient spaces. Is there benefit in multi-functioning spaces; do you have remote workers that can share space? Or perhaps a small conference room can double as an office for those employees that are only in the office part time. If you have open office workstations, do you need to provide huddle spaces or phone rooms for those more personal meetings/calls?  What is the office-to-workstation ratio and how is that layout going to bolster your collaboration as a whole? How does your front office/reception space need to function? Are there confidentiality concerns in medical offices? All these questions and ideas will help shape not only the office but will start to build your companies culture.

These are only a few examples of ways to create a more efficient office space. Remember to keep in mind exactly what the needs are for your business workflow, and design with that in mind. For more information and ideas for creating the perfect office space, please feel free to contact us.